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SECRETARY- DEAN INSTRUCTIONAL SUPPORT SERVICES
Midland College in Midland, Texas
 
 
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Date Posted 01/05/2022
Category
Executive-Dean-Other
Salary $2,487.08 per month to $2,487.08 per month -  
Employment Type Full Time
Application Deadline Open until filled
 
 
 
 
 

Job Title

SECRETARY- DEAN INSTRUCTIONAL SUPPORT SERVICES

Position Status

Full Time

Classification Title

Classified-12 m-Level IV

Work Location

Main Campus-3600 N Garfield St, Midland, TX 79705

Job Summary

This position is responsible for managing the daily operations of the Instructional Support Services Division office in support of the Dean. 

Required Qualifications

High school diploma or equivalent 
Minimum two years of experience in office administration  
Demonstrated proficiency with Microsoft Office: Word, Excel, and PowerPoint, and Adobe Acrobat
Knowledge of standard office equipment, business practices, and basic accounting skills 
Excellent communication skills, both written and verbal 
Strong customer service skills
Ability to work independently and collaboratively as part of a team
Ability to manage projects effectively 
Ability to schedule activities, meetings, routinely gather, collate, and/or classify data

Preferred Qualifications

Associate’s degree

Essential Functions

Provide administrative support for the Dean of Instructional Support Services and for the Division Office.
Perform general clerical duties including answering phones, taking messages, and greeting visitors
Maintain the Dean’s calendar, schedule, and set-up meetings 
Process and maintain electronic files, division correspondence, reports, and spreadsheets 
Assist with developing and maintaining division reports 
Maintain inventory of division equipment and supplies 
Submit requests for maintenance, computer issues, and general requests 
Generate purchase orders, travel requests, and expense reports to support office related activities 
Coordinate travel arrangements as required (hotel, air, car rental)  
Record and reconcile budget balances 
Submit Division payroll and leave forms to Human Resources 
Perform other duties as assigned 

Physical Demands

Repetitive use of a keyboard at a workstation 
Use of manual dexterity  
Moving and lifting up to 25 pounds  
May work around standard office conditions  
Ability to sit or stand for long periods of time

Security Sensitivity

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Min Salary

$2,487.08 per month

Max Salary

$2,487.08 per month

Posting Number

P00826S2016

Open Date

01/05/2022

Position Available

Immediately

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, resume, and transcripts (if applicable.) Unofficial transcripts will be accepted with the application. 
 
If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days. 
 
All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

EEO Statement

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.
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