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Administrative Assistant, Dean of Student and Community Engagement
Mohave Community College in Colorado City, Arizona
 
 
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Date Posted 01/06/2022
Category
Admin-Administrative Assistants
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 

Administrative Assistant, Dean of Student and Community Engagement

Salary : $15.00 - $16.80 Hourly

Location : Lake Havasu City, AZ

Job Type : Full-time

Department : Campus Dean

Job Number : 13-01025

Closing : Continuous

Description

Reporting directly to the Dean of Student and Community Engagement, this position will perform basic secretarial functions in support of an office or area assigned. Follow written and oral instructions. Difficult or unusual problems are usually referred to a supervisor or other appropriate personnel.

What you'll love about us:

  • We create the future by cultivating relentless curiosity in our students and each other to unlock new opportunities and break barriers. We take risks, adapt to oncoming challenges and opportunities, and engineer new ideas as we learn together from our mistakes and successes.
  • We engage fearlessly, bringing passion and energy to our work by dreaming big, being bold, having fun, and fostering a caring environment. Celebrating each other and our results with enthusiasm makes our work meaningful and exciting.
  • We build together. Our individual differences and backgrounds strengthen our teams, where we seek input and ensure every voice is heard. We amplify our impact when we empower each other to take ownership and work together toward a common vision.
  • We live authentically, being our best when we share information openly, create clarity, invite stakeholders to participate in decision-making, and communicate with the utmost respect.
  • We care! We care about our students, our communities, and each other, finding ways to actively engage and invest in the success of those we serve.

What we'll love about you:

  • Your record of excellence in collaboration, working with others in the spirit of partnership, transparency, and care, to inspire action.
  • Your strong ethical orientation and ability to make discerning, evidence-based decisions.
  • Your exceptional talents in using Microsoft Office products to support this high-functioning team.
  • Your outstanding organizational skills will help this team effectively support businesses located throughout Mohave County.

Typical Duties

  1. Perform basic secretarial support functions using modern office procedures and equipment. Examples include answering phones, preparing correspondence, data entry, maintaining filing systems, processing incoming/outgoing mail and other similar duties.
  2. Gather and provide general program information to students, faculty, staff and the public. Refer issues or concerns to appropriate party for resolution.
  3. Maintain supervisor's or department's calendars, schedule appointments and meetings, including travel as required. Assist in the preparation of program materials for meetings or other distribution. May assist in coordinating special events.
  4. Track department budget accounts and office supplies, record expenditures and facilitate supply orders according to established procedures. Process invoices for payment.
  5. Prepare a variety of college forms required by the daily operation of the program.
  6. May direct student workers or other workers.
  7. May serve as Web content administrator for the area assigned.
  8. With experience, may sometimes be required to work independently.
  9. With increased knowledge of program policies and procedures, may be required to exercise independent judgment and initiative.
  10. May assist in the preparation of program reports required by federal and/or state law.
  11. May administer exams and/or require cash handling.
  12. Adhere to college, federal and state administrative procedures, guidelines, initiatives and directives to ensure compliance with all relevant regulations affecting college operations.
  13. Perform other tasks of a similar nature or level as assigned.

NOTE: The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.

Qualifications

Minimum Qualifications:

  • High School Diploma/GED, AND
  • 2 years related experience, or 30 semester hours of college credit, OR
  • Possession of skills, knowledge and behaviors as outlined int he position's core competencies below:

Core Competencies:

  • Adaptability & Flexibility - Ability to cope with difficulties and shift gears comfortably. Respond effectively and rapidly adapt to new information, multiple demands, ambiguity, shifting of priorities, unexpected obstacles, emerging situations and rapid change.
  • Effective Communications - Conveys clear and timely messages that positively influence the thoughts and actions of others. Effectively expresses ideas and information both in speaking and writing that is appropriate to the complexity of the topic and the knowledge and understanding of the audience.
  • Customer Focus - Ability to build and maintain internal and external customer relationships, ensuring satisfaction with the programs and services offered by the college.
  • Ethics & Integrity - Ability to operate in an ethical and trustworthy manner. Respects and maintains confidentiality. Avoid situations and actions considered inappropriate or which present a conflict of interest. Earn the trust, respect and confidence of employees through consistent honesty, forthrightness and professionalism in all interactions.
  • Planning & Organization - Ability to identify the sequence of tasks and the resources needed to achieve a goal, and prioritizes key action steps. Anticipates the impacts and risks of decisions and actions.
  • Reliability and Commitment - Cares about the cause of the team and works toward the team's goals. Participates in group projects and conversations, and completes individual assignments for which they are responsible.

Application Instructions

It is the responsibility of each applicant to have the necessary documents on file in order to continue in the application process for this position.

  1. A complete electronic employment application form. Please do not use "see resume" in any application field. Statements such as this will disqualify your application.
  2. Cover letter addressing the criteria listed in the job announcement and your qualifications for this position
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