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Assistant Dean III
Rutgers University in New Brunswick, New Jersey
Date Posted 10/14/2022
Employment Type
Application Deadline Open until filled

Position Details

Position Information

Recruitment/Posting Title Assistant Dean III
Job Category Staff & Executive - Advising and Counseling
Department Undergrad Edu - Academic Svcs
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Assistant Dean for Academic Standing, Probation, Retention Programming, and Assessment reporting directly to the SAS Associate Dean and Director of the Office for Academic Services and the Assistant Dean and Director for Academic Standing, Probation, Retention Programming, and Assessment. The Assistant Dean is a member of the specialized staff concerned with academic standing, warning, probation, dismissal, retention programming, and assessment for undergraduate students at academic risk, as well as re-enrollment for students who left Rutgers in poor academic standing or were dismissed and would like to return. The Assistant Dean provides in-depth academic advising about numerous subjects to SAS undergraduate students.
Among the key duties of this position are:
  • Identifies students at risk by coordinating the biannual academic review (after the fall and spring semesters) of the records of all 20,000 SAS undergraduates to determine which students should be placed on academic warning or probation.
  • Coordinates an annual review (after the spring semester) of all 20,000 records to determine which students should be dismissed. Ensures the accuracy of the information and makes exceptions as appropriate.
  • Provides notifications to the students, works with the students placed on warning and probation to devise individualized academic plans to achieve academic success, and conducts in-person individual consultations and exit counseling for dismissed students.
  • Coordinates the dismissal appeals process. Advises and coordinates the Faculty Committee on Academic Standing.
  • Provide accurate and sound academic advising to students who come to the SAS Advising Centers.
  • Knowledgeable about all aspects of undergraduate student services and be an authority on all issues regarding students at academic risk.
  • Interact professionally and compassionately with all undergraduate students, as well as their parents.
  • Participate in Office of Academic Services programs and processes, as well as presentations to the university community.
  • Participate in university-wide, SAS-wide, and OAS-wide duties and functions and to provide coordination, advice, and supervision.
  • Participates in programs to assist students at risk, including the two nationally recognized programs that address first-year students determined to be at academic risk at the end of their first semester at Rutgers, the First-year Retention Program and the Academic Success Seminar.
  • Develops new initiatives, including web-based programs. Assesses, refines, and updates programs.
  • Creates online tutorials.
  • Processes re-enrollment requests from students who left Rutgers in poor academic standing or were dismissed for academic reasons.
  • Responsible for deciding whether or not to re-enroll the student, determining the conditions attached to individual re-enrollments, communicating the decision and conditions to the student, and following-through to ensure that the conditions have been satisfied.
  • Makes exceptions to re-enrollment policy where there are extenuating circumstances and evaluates eligibility for the Academic Amnesty program.
  • Processes requests from students for grade change adjustments to their transcripts, due to special circumstances
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Exempt
Grade 06
Position Salary
Annual Minimum Salary 67500.000
Annual Mid Range Salary 84097.000
Annual Maximum Salary 100694.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to
COVID-19 Immunization Requirement
Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Masters degree
  • A minimum of 3 years experience in an academic affairs setting.
Required Knowledge, Skills, and Abilities
  • Excellent communication and interpersonal skills and the ability to prioritize multiple tasks and meet deadlines.
  • Demonstrated ability to work collaboratively across the university with the goal of providing outstanding service to students.
  • Excellent computer skills and be comfortable communicating via social media channels.
  • Working knowledge of all Office applications and be able to learn new systems at a rapid pace. Demonstrate strong attention to detail to successfully work with a large, complex, and varied student population
Preferred Qualifications
Equipment Utilized
  • IMS, Microsoft Office Suite, Sakai, WebNow, ImageNow, MyAdvisor, and Degree Navigator are used in a daily capacity in desktop, laptop, and mobile platforms. Various customized databases are used daily, including those concerning first year retention, dismissal appeals, and pre-semester advising. Also regularly uses the re-enrollment database.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number 22ST2971
Posting Open Date 09/15/2022
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus College Ave (RU-New Brunswick)
City New Brunswick
State NJ
Location Details
New Brunswick, NJ 08901

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

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