Title:Assistant to the Dean
Functional Title:Assistant to the Dean
Category Status:33-Exempt Regular
Applicant Search Category:Staff
University Authorized FTE:1.000
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
The University of Maryland has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University requires that students, faculty, and staff on the UMD
campus be vaccinated against COVID
-19. As a prospective and/or a new employee at UMD
, you will be required to comply with the University’s vaccination protocol. Proof of full vaccination will be required before the start of employment in order to work at any University of Maryland location. Prospective or new employees may seek a medical or religious exemption to the vaccination requirement at return.umd.edu
and must have an approved exemption prior to the start of their employment. Failure to provide proof of vaccination or to obtain approval for a medical or religious exemption will result in the offer of employment being rescinded.
Position Summary/Purpose of Position:
The Assistant to the Dean works directly with the Dean and the Associate and Assistant Deans of The Graduate School (GS) along with other university and college level officials, departmental Directors/Coordinators of Graduate Studies, GS staff, and other constituents to advance the overall activities and objectives of the GS. This position will:
- Manage GS Communications – overseeing the Office of the Dean shared email accounts, triaging communications, providing/drafting executive responses on behalf of the Dean, and maintaining administrative/communications lists.
- Manage documentation and processes for all GS policies, program curricula, student policy additions, modifications, and exceptions.
- Organize and implement campus-wide GS events including online orientation for incoming graduate students, celebrations for graduate students and doctoral candidates, candidacy celebrations with the University President and award recipients, and the TerpTax Preparation Program; and serve as an ad-hoc member of the Graduate Student Success Team.
- For the Office of the Dean – provide calendar/schedule management as well as travel and meeting support for the Dean, Associate Dean, and Assistant Dean; organize internal and external GS meetings; manage speaking engagements working with GS staff and campus units to ensure deans are briefed accordingly for events on and off campus; oversee administrative support for renovations, maintenance, and facilities, and perform other special projects as assigned by the deans.
- Bachelor’s degree required.
- Four years of full-time (or equivalent) experience in an administrative or operational work environment.
Knowledge, Skills, and Abilities
- Outstanding project management and executive communication skills.
- Advanced technical skills with Google Suite (Google Drive administration, Google Sheets databases, Form to Sheets workflows), Qualtrics, and Adobe Suite.
- Demonstrated ability to handle confidential and time-sensitive matters with diplomacy and discretion.
- Master’s degree preferred.
- Administrative experience in an academic department or college.
- Extensive experience with policies and procedures related to graduate education at the University of Maryland, College Park.
- Advanced experience with MailChimp and Drupal.
- Supervisory experience of staff, graduate assistants, and/or student employees.
- Experience with graduate education is a plus.
Preferred Knowledge, Skills and Abilities
- Proven ability to adapt to multiple and changing priorities.
Job RisksNot Applicable to This Position
Working conditions are normal for an office environment, including movement across campus for various Graduate School meetings and events. Must be able to stand or sit and communicate before groups.
Open Until FilledYes
Best Consideration Date11/18/2011
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.